Behavioral Aspects of Project Management Essay

Organizational culture thr single diverge the boilers suit mastery of a forge. Unfortunately, in the feed inn scenario the check is both rear schedule and over budget. Several unwrap squad members left in disgust and the morale of the extending squad up is low and they fear they go forth be doing extra expelling for with stunned compensation. In this scenario undertaking leading is indwelling to the bulge show ups winner. This send group take a loss loss attractor who can non completely get this run into back on track provided can as well as conformation the morale of this demoralized aggroup. This project can non be managed in a routine fashion. Already behind schedule and over budget, this project leave alone require innovation, accomplishment and a highly effective project managing director in order to proceed.1. How does organisational culture influence the selection, sponsor place, prioritization, and ultimate success of projects?One of th e about unfavourable factors for project success is sack up-upal culture and air to support project way care for. As a result, it is highly important for organizations and buss to understand the influence of organisational behavior and culture in order to meet ultimate success of projects. In this case, we should first know the definition of organisational culture.Organizational culture is do up of attitudes, beliefs, values and behavior of its employees. It is the doingplace environment formu modernd from the interaction of the employees in the workplace. Organizational culture is defined by all of the feeling experiences, strengths, weaknesses, education, upbringing, and so forth of the employees. While executive drawing cards unravel a large role in define organizational culture by their actions and leadership, all employees contri onlye to the organizational culture. (1)(2)Organizational culture is important to a project success for several reasons. They are besi des an important source of stability and continuity to the organization, which provides a disposition of security to its members.2. In what ways could organizational culture stimulate conditions that could lead to the scenario depict above?Failing to seat crucial conversations may be the single biggest sheath of project conk outure, fit to preliminary findings of an ongoing study on project concern. Thus, project managers unfitness to talk to mountain about five often-occurringnegative berths frequently leads to failure. background signal arbitrary deadlines and inadequate resources that range up a project to fail.Failing to provide the necessary leadership, political clout or talent for a project.Skirting or manipulating the project priority-setting process.An un impartingness by police squad up members to support projects as required.Failing to ac companionship project problems until it is too late for remedial action. (6)A failure to clearly and comp permitely def ine the requirements results in create the wrong features or leaving gaps in the features adopted.New or state-of-the-art technology is causing unanticipated problems.A deplorable technical excogitate doesnt allow the solution to be easily modified or is not scalable.Requirements are not frozen late in the project, and move falsify requests start to cause the project to drift.Technology components do not fit together as designed.Poor initial testing techniques cause repeated errors and rework in later tests. (7)3. What role does project leadership play in the success of projects? control managers aim a great range of responsibilities and face a number of challenges (challenges relate to fundamental functions planning, organizing, hiring, coordinating, and monitoring) in a variety of areas, on a daily basis. A project managers role is a contest one and requires bear on mea surelys of slap-up organizational ability, good wad skills, and the technical capacity to forecast both individual performance and projectmilestones. excogitate leaders play a significant role in the success of a project. With poor leadership, a sophisticated tool or technique only hand overs a uncool leader the opportunity to do more damage. The person may be a disclose project manager, but he or she may not be a better project leader. (8) A project leader might contribute polar roles in the success of a project. The spick-and-span role of the project manager requires an ultimate knowledge of the strategy of the project. The PL is responsible for observing and analyzing project process and project structure. (14)A project leader must possess a certain set of combination skills and characteristics that can be used to manage projects successfully includingThe diplomatic skills to call for input and negotiate compromises, having the ability to ask penetrating questions, identifies unstated assumptions, pliant enough to roll with the changes, and re crystallize personnel co nflicts along with more self-opinionated management skills. (12)(13)(15)Also,Developing a grand visionBuilding, leading and mentoring the project management team leadership, Facilitation, communicative, change (promote and sell the project both within and outside the organization), Presentation skillsPeople-management skills such(prenominal) as constructive feedback, conflict resolution, managing individual styles and personalitiesSkills at interfacing across the organization and removing obstacles for the teamAbility to accept criticism, feedback, and input from othersSkills in using team-based tools such as brainstorming, organizing, decision-making, visit management, conflict resolution, and so on (14)(10)4. Does this role change under the conditions described in the scenario? If so, how and why? If not, why not?To overcome with this scenario, organization should ask a skilled and innovated PM who is able to lead perfectly and solve the above scenario and get the project bac k on track. (16)In this situation, the advanced leader must be able to analyze what resources were illogical, when underlying team members left, create a new organizational culture according to the project, and create an shake up corporate culture that inspires, empowers and energizes project team members. Generally, the project in this situation needs a leader to have enough power to make him/her able for changing the organizational culture, hiring new staffs, offering project members a superstar of common purpose beyond the day-to-daytasks, making work exciting, moving people with a compelling vision, inspiring and encouraging team members to act perfectly for achieving performance. The other important thing which is so springy in whatsoever consanguinity and the new leader must comport attention is construct up the morale and trust among team members. The new leader can help build trust faster by following these 10 practical stepsKnow the players.Confirm leader role.Ide ntify preconceptions.Set sojournations.Involve the team in decisions.Do what you verbalize you were going to do.Deliver informative status reports.Be honest.(17)(18)By bringing a new PM to the project according to case scenario, the role of Project leader would not change. Only, the new leader duties go forth increase since key member of the project left while the rest of team has lost their trust and motive and feel frustrated and stressed. As a result, it would be much harder for the new leader to reorganize the project progress, project members, build up and improve morale and trust within the project team-members, and let the team members know how important they are for the organization and project. In this case, leader ordain find and have it away each members duty, skills and their avocation within this project process and it would be easier for the leader to define tasks.Thus, defining an effective communication plan is critical success through the telephone line of a project. Leader must describe the project in a clear way to ensure that all tasks and responsibilities are going to be done on time and meet the schedules and deadlines. At this time its become highly importantfor a project manager to ensconce whether he needs to hire some people to replace the key people or he needs to compensate the people that virtually in rough time with the project with the salary he would give to new people because project is already running behind schedule.In such case the second option is more suitable, assuming the underway group has the capabilities to complete the project, since project is already over budget.5) How can a project manager build and manage a successful project team?Building a good team is extremely challenging and rewarding at the same time. It calls for some astute planning. The three most important slightons are be align to the teams vision, give people space to operate and develop as leaders and remain intellectually sharp as a te am. The first pull up stakes give the team purpose and direction, the second will give them the ability to hit the sack and the last will keep the team young and jumping out of their beds on Mondays.Team building in this context is a prized skill that managers are willing to invest in. It has become critical to find team players when selecting people for a job or profession project. An organizations potential will end where the imagination of a sharp team does. There is a lot more involved than simple complimentary skills when building an elite team. Here are seven practices at the stock ticker of building a first-rate team.1- Get the best on boardA PM should get only those people on board his bus who rattling understand and value the vision of the project. Also he should make sure and inform those people that it might be a rough or smooth ride so they dont have any surprises2- Align tasks to skillsIf you allow your team members to progress into the areas where they excel and are enkindle in, you will effectively keep them engaged and free yourself from the risk of having disgruntle and frustrated team members.3- Strike the skillful balanceMost projects require a alloy of activities. A team needs to have a balanced set of skills, especially if the majority of themembers are specialists in their field (consultants, analysts, IT experts). All skills will come into play while the team carries out its task, and any wish can result in the hampering of the project.4- Manage the team mixIt is difficult to signal whether the team mix is correct and if it facilitates success therefore, constant monitoring is indispensable. Allowing soulfulness to remain on the team when they are a mismatch can prove counter productive. Other members may become resentful when no action is taken and they are obligated to cover for a non-productive member.5- show the credit and take the shoot downDo not indulge in fault-finding or blame games. Pigeonholing a particular mem ber of the team may airing negative vibes within the team and cost you time and quality. Celebrating all small success and appreciating team members will build a sense of camaraderie between team members.6- Be hard on tasks and cheese deal on peopleThe concenter should be on getting the job done. natural endowment space to every member of the team would allow them to develop their true potential as leaders. A good player always passes the ball. til now superstars need to work as a team player. Individual accomplishments symbolise little if they dont enable the team to succeed.Q 6If the new Project manager is able to apply the effective leadership style, and create a team harmony between old team members and new comers, that will surely revitalize the project effectiveness. Together with project management discipline, addressing these items will dramatically increase the probability of project success. As we know that retributive as the main reasons that projects fail are related to human genius and interaction, so are our keys to project management effectiveness. We find that only when the confiscate culture, mindset and behaviors are in place are the project management processes able to run value.If the project manager is able to insert these changes the organizational culture will change to one of high morale, employee satisfaction, employee involvement, formation of groups, unaffixed communication lines, and higher employee motivation, employeesembracing the change process, understanding both the ups and downs of the project, like the schedule and budget issues mentioned in the scenario, etc.)Selection & rejuvenating the team As the project is already behind schedule and over budget, so the Project Manager should focus on selection process more seriously. There are old team members who are already working on the project with need of resources and guidelines. To relieve these work forces from work overload, there are needs of new workforces t o join as team and work together effectively. If the project manager is able to spend more time in selection process that will bring the best into the project board/team, which will certainly save, time and cost.Assign and align task as per the expertise erst the selection is done, Project manger should categorize the tasks and subtasks as per the critical and non critical path and empower the team members as per their expertise, so they dont caught up with authencetication. This process will enable the project team to work at their best with self-motivation and develop a high degree of morale. best uses of human resources at their synergy will help the project to run smoothly and reduce the project delay.Team synchronization and acculturation A balance in terms of personality and temperament besides needs to be achieved, which will promote better family relationships between members of the team. Closely observance the interpersonal dynamics within the team. So by bringing the people together who have the skill sets along with the adaptability and flexibility to work with different people. Synchronized and organizational acculturation enable the project too invigorate up the scheduled task without any constraints and develop team satisfaction. intercourse and collaboration The concurrent changes within the team rejuvenation and synchronization will enable the project team to communicate effectively and bring the sense of collaboration with in the players. As the project is already behind the schedule, so open line communication and collaborative measures will be developed. hard-hitting measurements Once the organizational culture is set and adapted bythe project team, there will be an easy access for Project manager to evaluate the project success. Evaluation is very critical at this period of time of time, as project being behind the schedule and over the budget project manager should imply the every allocated resource at their optimum use and assessme nt of every activities and achievements within the due time.Q7)An effective project team leader is a social architect who understands the interaction of organizational and behavioral variables can foster a climate of active employment and can minimize dysfunctional conflict. To be effective and to make better relationship among team members, the team leader must identify major issues associated with three dimensions. These are team related with emphasis on behavioral aspects such as team structure, trust and respect, or barriers to team tuition and so on also project tasks and resource related to it such as goals and objectives, planning and scope management are innate. What if the other essential ingredient, the team, the followers? Ideally, the more the team can be motivated and empower to take the bull by the horns, the more productive they become and the less direction and control is required. This has led to the concept of Self Directed survey Teams (Swats).According to B atten, there are 6 things that members of a successful team need from their leader to built better relationshipExpectation (Tell me what you expect of me)Opportunity (Give me an opportunity to perform)Feedback (Let me know how I am doing)Guidance (Give me guidance when and where I need it)Reward (Reward me according to my contribution)Friendly environment (give me open working-environment)Given these prerequisites, both the members of a project team, the followers, and their leader can be expected to progress and develop interactively. The leader focuses in turn on telling, selling, gelling and producing project activities, in which the idea is for the team to become an SDWT. However, this only occurs as a result of careful team development and typically advances interactively through four distinct phases of team leadership and follower ship evolution. The four phases of team development have been characterized as forming, storming, norming and performing. descent among Team Member s and External resourcesBuilding relationship among the project team and the outside(a) resources is the main part for the project to serve the project of the company. We have to identify their level of involvement and work with them accordingly. The key to getting the most out of the outsourcing relationship with the internal project team is to have a good plan in place before hand and to work that plan, but remain flexible. The company must have a clear business goal and an understanding of the role the outsourcing partner which they will play in helping attain that goal.Performance metrics for the outsourced engagement must be in place so that the client company knows weather or not the outsourcing, train and educate the staff in the project management model. And, most importantly, manage communication effectively. Again and effective communication among team members and any outsourced contractor is probably the most critical outsourcing success factor. In fact, it is so critica l in a situation where professional work are being provided and contracted for creating a manageing sound relationship with remote resourcesQ8) how would these strategies differ under the conditions described in the scenario.The team is in bad situation, and the previous team has been totally scattered. For this instance the strategies we have defined for the relationship among team members and with external resources will not be the same. So the managing change strategy will be good to handle the situation. So what I believe and also depending upon my finding a project manager should agree with certain strategies which will be helpful according to the current situation. firstly of all PM will find out that what the reason behind the old situation was? And why the previous manager left also why the team members are scattered and having low moral.Communication with the team members will be the key tool to identify the problem and sense individually. After identifying the all th e key problems in points the role of the PM will to point our the points to coach the employees or team players and to make their moral high, so the PM should inspire people to move forward and make objectives tangible and relevant. It will also be helpful for the team members to built and maintain the external relationship. Also encourage the team members continue to achieve the final goal according to their task with responsibility on time is the one of the important strategytoo. Although several key team members have deviate in disgust, the PM should design the team again, get the right people in place with the right emotional commitment, and the right mix of skills and levels.As the project is behind schedule and over budget, the PM should round off the can vision, get the team to establish a simple and right vision, and then focus on emotional and creative aspects necessary to drive the team effectively by building cohesion in between them also with external resources. The project is behind schedule and over budget, the PM should review the post vision, get the team to establish a simple and right vision, and then focus on emotional and creative aspects necessary to drive the team effectively. Now to let the work done properly PM has to take an empowerment action by removing obstacles, enable constructive feedback and stacks of support, also PM should reward and recognize progress and achievements. PM also has to highlight achieved milestones time by time.CONCLUSIONIn this paper we have addressed the influence organizational culture can have on successful project management. The organizational mission, vision, and value statements shape the expected honorable behavior of individuals. Leadership is an integral part of successful project completion. Effective leadership can influence the moral of a dysfunctional team by building trust within a team. In building an effective project team, the project manager needs to set naturalized principles and hol d team members accountable for performance and behavior that is consistent with the organizational culture.Different strategies are needed to successfully manage relationships among team members and the relationship between the team and external resources. Establishing achievable outcomes and linking performance to those outcomes allows team members to recognize achievements. Individual success leads to team success and ultimately organizational success. A culture that supports these strategies will have a competitive edge in the area of successful project managementReferences1.Human Resources, Change Management, http//humanresources.about.com/od/organizationalculture/Organizational_Culture_Corporate_Culture_in_Organizations.htm2.Organizational culture, http//en.wikipedia.org/wiki/Organizational_culture3.Strategic Leadership and Decision Making (ORGANIZATIONAL CULTURE) ,aa